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Auburn City Council to weigh new $35,000 documenting system

City Clerk to present report at Monday meeting
By: Jon Schultz, Journal Staff Writer
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At its regular meeting Monday, the Auburn City Council will consider whether to approve a document and agenda management system for the City Clerk’s office that is estimated to cost no more than $35,000 to the city’s budget for 2013-14.

Bringing the office up to speed technologically with the rest of the departments has been a priority that new City Clerk Stephanie Snyder emphasized when she was elected in November 2012.

It would make agendas and other documents more accessible on the city’s website, according to her report.

“We are exploring the benefits of a document and agenda management system, or an electronic way to streamline the agenda process through automation that enables electronic item creation, routing for approvals, and eventually compilation into a dynamic agenda, online and paperless,” Snyder writes in her report to council.

“This type of automation reduces staff processing time and materials, as well as paper and printing costs.”

After the initial investment of $35,000, ongoing maintenance is estimated at less than $5,000 beginning 2014-15, the report said.

To view the full agenda for Monday, click here to visit the city’s website.

 

Jon Schultz can be reached at jons@goldcountrymedia.com. Follow him on Twitter @Jon_AJNews